Proposal Coordinator

Overview
Join a leading transportation and transit planning company to advance your career! Foursquare Integrated Transportation Planning, Inc. (Foursquare ITP) is looking for a qualified, motivated, passionate, and diverse candidate for our proposal coordinator position. This position provides the opportunity to contribute to a wide variety of sustainable transportation planning projects across the United States while working with some of the best and brightest in the industry.  

Foursquare ITP conducts planning and design works for sustainable modes of transportation, including transit, active transportation, and transportation demand management. We are committed to excellence and quality and entrusting staff at all levels with meaningful work and investment in their growth, so that everyone can deliver the same high-caliber results our clients expect. We are the right size for impact: we’re big enough to bring depth and range to our clients and provide our employees with the structure and benefits they desire, but small enough to be nimble, responsive, and consistent. 

Foursquare ITP’s work is centered on our four core values, and we are looking for someone who lives these every day: 

Passion for the Profession: Our success is rooted in our belief in and passion for our work, meeting all challenges with the appropriate set of skills, knowledge, and the desire to do our best. 

Dedication to Our Clients: We approach our clients with integrity, open communication, and collaboration to ensure that their needs are met.  Each client receives personal attention, respect, and high-quality work for which we are known. 

Investment in Each Other: We respect all team members professionally and personally. We focus on continuous professional growth and improvement and promote a healthy balance between work and outside endeavors. 

Positive Outlook: Our team is driven by a can-do spirit and a strong work ethic, applying our adaptability and resourcefulness to every task. We genuinely enjoy our work and bring a positive attitude that is evident in everything we do.  

Role 

The proposal coordinator will be responsible for developing and writing compelling proposals for bids.  

This includes understanding the requirements, designing the proposal structure, and creating persuasive content to convince the prospective client we’re the best team for the job.  

Our ideal candidate has a BS/BA in management, journalism, English, related humanities, or technical discipline, or 5+ years of relevant proposal management experience in lieu of a degree. They must have excellent writing skills, a strong understanding of proposal development, research experience, and the ability to turn complex information into clear and compelling narratives. They would also have precise attention to detail and the ability to multitask in a fast-paced environment. The selected candidate will work closely with various teams within the organization and with our partners in the industry to gather necessary information for writing compelling proposals. 

Responsibilities will include: 

• Research databases, websites, and emails to review and screen RFPs for relevance. 

• Understand and interpret proposal instructions and requirements. 

• Conduct research to understand the project opportunity and ensure that it meets the business strategy. 

• Remain updated on industry trends to address potential client concerns effectively. 

• Write and guide technical staff in developing clear, persuasive, and concise proposals. 

• Write, revise, and edit drafts including executive summaries, conclusions, and organization credentials.  

• Work closely with subject matter experts throughout the company and with partner firms to gather necessary information.  

• Develop and organize compelling proposals in accordance with the company’s differentiators, capabilities, and compliance with the client’s requirements.  

• Maintain and manage a library of proposal content for future use.  

• Coordinate with graphic designers to develop and incorporate necessary visuals in the proposal  

• Work with the technical team on adherence to proposal timelines throughout the development process to ensure submission of proposals.  

• Maintain the proposal database content and work with subject matter experts to ensure the information is up to date. 

• Review and evaluate proposal feedback to improve future submissions.  

• Maintain proposal templates for various proposal sections and documents.   

• As needed, assist with marketing efforts like website updates, e-mail campaigns, and social media management.   

• As needed, research market information to support business development efforts. 

Required Skills and Experience 
In addition to having the appropriate training and skills, you must be a smart, motivated, self-starter who is passionate about developing winning proposals, is team oriented, and has excellent written and oral communication skills.  

• Bachelor's or master's degree preferred but not required. 

• Four to 10 years of relevant experience.  

• An advanced understanding of proposal principles and concepts.  

• Proven abilities in proposal preparation for public sector clients with higher risk and/or complexity with many tasks, staff, and subcontractors, or “must-win” proposals; expert management of subconsultants. 

• Ability to manage multiple proposals concurrently as the prime contractor with multiple subcontractors. 

• Must be able to independently lead and manage multiple proposals and requests. 

• Expert ability to use advanced tools and features of Word, PowerPoint, and Excel. 

• Ability to use advanced features of graphic design programs such as Illustrator, Photoshop, InDesign, and Acrobat preferred but not required. 

• Expert ability to craft clear and concise written dialogue for the company’s business development efforts. 

• Strong ability to evaluate, select, and apply standard transportation planning techniques, procedures, and criteria for a proposal baseline. 

• Ability to guide teams to accomplish tasks in an established and allotted timeframe. 

• Ability to effectively conduct quality assurance/quality control (QA/QC) on deliverables by assuming responsibility for QA/QC on an entire proposal. 

• Expert ability to communicate clearly and professionally in interactions and writing to strengthen relationships and motivate others. 

• Ability to establish work priorities; excellent in communicating issues, progress, and delays internally and externally as appropriate. 

Compensation  

An individual who meets the minimum requirements can earn an annual salary of $76,000. Salary can be as much as $109,000 based on education, years of experience, and relevance of experience.  

Benefits 

In addition to a competitive salary based on experience and qualifications we provide an extensive benefits package that includes: 

• Liberal work from home policy.  

• Foursquare ITP pays 100% of the employee’s health insurance premium and subsidizes coverage for dependents.  

• Company-funded Health Savings Account.  

• Eleven flexible paid holidays. 

• Generous vacation leave. 

• 401(k) with company match.  

• Robust internal technical training program, along with peer-led training and knowledge sharing. 

• Management training programs. 

• Professional development opportunities and conference attendance.  

• Paid membership to an industry organization.  

• Performance-based bonus plan. 

• Subsidized transit benefits.  

• Generous short-term and long-term disability insurance.   

• Medical and Dependent Care Flexible Spending Account option.  

• Complimentary personal financial planning through our benefits administrator.  

• Paid cell phone plan.   

• Semi-annual retreats with fun activities.  

• Holiday/New Year party for all employees and their significant others.  

• Summer picnic for all employees and their families.  

Foursquare ITP is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants for employment.